Privacy Policy

We ask that you read this website privacy policy carefully as it contains important information on who we are, how and why we collect, store, use and share personal information, your rights in relation to your personal information and on how to contact us and supervisory authorities in the event you have a complaint.

Who we are

This website is operated by Julian Mark Lee, Solicitor trading as JML Law Solicitors. We are JML Law Solicitors.

We collect, use and are responsible for certain personal information about you. When we do so we are regulated under the General Data Protection Regulation which applies across the European Union (including in the United Kingdom) and we are responsible as ‘controller’ of that personal information for the purposes of those laws.

Our website

This privacy policy relates to your use of our website, www.jml-law.co.uk

On our website, we may link to other websites owned and operated by certain trusted third parties to provide you with additional information. These other third party websites may also gather information about you in accordance with their own separate privacy policies.

For privacy information relating to these other third party websites, please consult their privacy policies as appropriate.

Our collection and use of your personal information

We collect personal information about you when you access our website, contact us, or send us enquiries or feedback via our website.

We collect this personal information from you either directly, such as when you contact us via our website or indirectly, such as your browsing activity while on our website (see ‘Cookies’ below).

The personal information we collect about you depends on the particular activities carried out through our website. Such information includes your name, address and contact details, date of birth, details of any feedback you give us by email and information about the services we provide to you.

We use this personal information to verify your identity, provide goods and services to you, customise our website and its content to your particular preferences, notify you of any changes to our website or to our services that may affect you and to improve our services.

This website is not intended for use by children and we do not knowingly collect or use personal information relating to children.

Our legal basis for processing your personal information

When we use your personal information, we are required to have a legal basis for doing so. There are various different legal bases upon which we may rely, depending on what personal information we process and why.

The legal bases we may rely on include:-

  • consent: where you have given us clear consent for us to process your personal information for a specific purpose
  • contract: where our use of your personal information is necessary for a contract we have with you, or because you have asked us to take specific steps before entering into a contract
  • legal obligation: where our use of your personal information is necessary for us to comply with the law (not including contractual obligations)
  • vital interests: where our use of your personal information is necessary to protect you or someone else’s life
  • public task: where our use of your personal information is necessary for us to perform a task in the public interest or for our official functions, and the task or function has a clear basis in law
  • legitimate interests: where our use of your personal information is necessary for our legitimate interests or the legitimate interests of a third party (unless there is a good reason to protect your personal information which overrides our legitimate interests)

Automated Processing/Profiling

We do not undertake any automated processing or data profiling.

Who we share your personal data with

Who we share your personal data with We routinely share personal data with:-

  • professional advisers who we instruct on your behalf or refer you to, eg barristers, medical professionals, accountants, tax advisors or other experts;
  • other third parties where necessary to carry out your instructions, e.g HM Land Registry in the case of a property transaction or HM Probate Registry in respect of a Probate application;
  • credit reference agencies; our insurers and brokers; external auditors, e.g in relation to accreditation and the audit of our accounts;
  • our bank; external service suppliers, representatives and agents that we use to make our business more efficient, eg typing services, photocopying services, marketing agencies, document collation or analysis suppliers.

We only allow our service providers to handle your personal data if we are satisfied they take appropriate measures to protect your personal data. We also impose contractual obligations on service providers relating to ensure they can only use your personal data to provide services to us and to you.

We may disclose and exchange information with law enforcement agencies and regulatory bodies to comply with our legal and regulatory obligations. 

We may also need to share some personal data with other parties, such as potential buyers of some or all of our business or during a re-structuring. Usually, information will be anonymised but this may not always be possible. The recipient of the information will be bound by confidentiality obligations. 

We will not share your personal data with any other third party.

Cookies and similar technologies

A cookie is a small text file which is placed onto your device (eg computer, smartphone or other electronic device) when you use our website. We use cookies on our website. These help us recognise you and your device and store some information about your preferences or past actions.

For further information on cookies generally, visit www.aboutcookies.org 

Promotional communications

We may use your personal data to send you updates (by email, telephone or post) about legal developments that might be of interest to you and/or information about our services, including exclusive offers, promotions or new services. You have the right to opt-out of receiving promotional communications at any time, by contacting us by letter at Sandy Lodge, London Road, Coldwaltham, Pulborough, West Sussex RH20 1LR or by email at julianlee@jml-law.co.uk

Your rights

You have the following rights, which you can exercise free of charge:-

  • Access: The right to be provided with a copy of your personal data
  • Rectification: The right to require us to correct any mistakes in your personal data
  • To be forgotten: The right to require us to delete your personal data – in certain situations
  • Restriction of processing: The right to require us to restrict processing of your personal data – in certain circumstances, e.g if you contest the accuracy of the data
  • Data portability: The right to receive the personal data you provided to us, in a structured, commonly used and machine-readable format and/or transmit that data to a third party – in certain situations
  • To object: The right to object:-
    – at any time to your personal data being processed for direct marketing (including profiling);
    – in certain other situations to our continued processing of your personal data, e.g processing carried out for the purpose of our legitimate interests.
  • Not to be subject to automated individual decision-making: The right not to be subject to a decision based solely on automated processing (including profiling) that produces legal effects concerning you or similarly significantly affects you

For further information on each of those rights, including the circumstances in which they apply, please contact us or see the Guidance from the UK Information Commissioner’s Office (ICO) on individuals’ rights under the General Data Protection Regulation.

If you would like to exercise any of those rights, please:-

  • email, call or write to our Data Protection Officer — see below: ‘How to contact us’; and
    let us have enough information to identify you (e.g your full name, address and client or matter reference number);
  • let us have proof of your identity and address (a copy of your driving licence or passport and a recent utility or credit card bill); and
  • let us know what right you want to exercise and the information to which your request relates.

Keeping your personal data secure

We have appropriate security measures to prevent personal data from being accidentally lost, or used or accessed unlawfully. We limit access to your personal data to those who have a genuine business need to access it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.

We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.

If you want detailed information from Get Safe Online on how to protect your information and your computers and devices against fraud, identity theft, viruses and many other online problems, please visit www.getsafeonline.org. Get Safe Online is supported by HM Government and leading businesses.

How to complain

We hope that our Data Protection Officer can resolve any query or concern you may raise about our use of your information.

The General Data Protection Regulation also gives you right to lodge a complaint with a supervisory authority, in particular in the European Union (or European Economic Area) state where you work, normally live or where any alleged infringement of data protection laws occurred.

The supervisory authority in the UK is the Information Commissioner who may be contacted at https://ico.org.uk/concerns or telephone: 0303 123 1113.

Changes to this website privacy policy

This website privacy policy was published on 01/01/2020 and last updated on 29/12/2019.

We would suggest that you check this policy regularly as it may be updated from time to time.

How to contact us

Please contact our Data Protection Officer by post, email or telephone if you have any questions about this privacy policy or the information we hold about you.

Our contact details are shown below:-

Our contact details

JML Law Solicitors, Sandy Lodge, London Road, Coldwaltham, Pulborough, West Sussex RH20 1LR
julianlee@jml-law.co.uk
01798 872100

Our Data Protection Officer’s contact details

Mr Julian Mark Lee of JML Law Solicitors, Sandy Lodge, London Road, Coldwaltham, Pulborough, West Sussex RH20 1LR
julianlee@jml-law.co.uk
01798 872100

Do you need extra help?

If you would like this policy in another format (for example audio, large print, braille) please contact us (see ‘How to contact us’ above).

Information

Julian M Lee is an accredited member of Solicitors for the Elderly
JML Law is a regional member of the Certainty National Wills Register
JML Law is authorised and regulated by the Solicitors Regulation Authority (SRA number 614498)

© 2020 JML-Law